Privacy & Data Protection Policy | myWorkforceAgents.ai Last Updated: 2/24/2026
1. Introduction
At myWorkforceAgents.AI ("MWA," "we," "us," or "our"), we are committed to protecting the privacy and security of the individuals who use our websites, platforms, and related services (collectively, our "Services").
This Privacy & Data Protection Policy ("Policy") explains how we collect, use, share, retain, and protect your personal information, and describes the rights you have regarding that information.
By using our Services, you agree to the practices described in this Policy. If you do not agree, please discontinue use of our Services.
2. Definitions
3. Information We Collect
3.1 Information You Provide Directly
Account & Registration Information: When you create an account or register to use our Services, we collect basic contact details such as your name, email address, phone number, and mailing address. We may also collect demographic information where relevant, including age, gender, and professional background.
Communications: When you contact us — including through customer support, contact forms, or surveys — we collect the information you provide, including your name, contact details, and the contents of your messages or attachments.
Payment & Financial Information: If you make a purchase through our Services, we or our third-party payment processors collect payment-related information such as credit or debit card numbers, billing address, and transaction history. Payment card data is classified as Sensitive Personal Information and is processed only by PCI-DSS compliant processors. We do not store full card numbers on our systems.
User-Generated Content: You may be able to post comments, reviews, or other content through our Services. Unless otherwise noted at the time of submission, such content may be visible to other users.
Event Registration: If you register for an event we host, we collect relevant information such as your name, title, company, phone number, and email address, as well as information specific to that event.
Job Applications: If you apply for a position with us, we collect your name, contact information, resume, employment history, education history, references, cover letter, and other information relevant to the application. Job applicant data is retained for no longer than 24 months following the close of the relevant hiring process, unless a longer period is required by law. Applicants may request deletion of their data at any time (see Section 9).
3.2 Information Collected Automatically
Device & Technical Information: We automatically collect information about devices and browsers used to access our Services, including IP address, browser type and version, operating system, device identifiers, and referring URLs.
Usage Information: We collect data about how you interact with our Services, including pages viewed, features used, search queries, session duration, clickstream data, and crash or error reports. This helps us improve our Services and user experience.
Cookies & Similar Technologies: We and our third-party partners use cookies, pixel tags, web beacons, and similar technologies to collect information about your activity on our Services and elsewhere online. We use both session cookies (which expire when you close your browser) and persistent cookies (which remain on your device across sessions).
We categorize our cookies as follows:
You can manage your cookie preferences at any time through our cookie consent tool or through your browser settings. Visit www.allaboutcookies.org for general guidance on managing cookies.
3.3 Information from Third-Party Sources
We may receive information about you from third-party sources, including data enrichment providers, advertising partners, and social media platforms, to help us update our records, expand our services, and detect fraud. Use of such information is subject to this Policy.
4. How We Use Your Information
We use the personal information we collect for the following purposes:
5. Artificial Intelligence & Generative AI
Our core business involves AI-powered services and autonomous digital workforces. We want to be transparent about how your data interacts with these systems.
5.1 Use of Data in AI Processing
Personal information may be processed by AI systems in order to deliver our Services, including to generate responses, automate workflows, and personalize your experience.
5.2 Third-Party AI Providers
We may use third-party AI model providers (such as large language model APIs) to power certain features of our Services. When we do, data submitted to or processed by those features may be transmitted to those providers subject to their own data processing agreements. We require all AI sub-processors to:
5.3 No Training on Your Data Without Consent
We do not use your personal information to train our own AI models or those of third parties without your explicit opt-in consent. You may withdraw such consent at any time by contacting us at support@myworkforceagents.ai.
5.4 Automated Decision-Making
Where our Services make automated decisions that have a significant effect on you, you have the right to request human review of that decision. Contact us at support@myworkforceagents.ai to exercise this right.
6. How We Share Your Information
We do not sell your personal information for monetary compensation. However, as described below, we may share or disclose your information in the following circumstances:
Service Providers: We share information with third-party vendors and service providers that perform functions on our behalf, such as hosting, payment processing, analytics, customer support, and marketing. These parties are contractually bound to use your data only for the purposes we specify.
Advertising & Analytics Partners: We work with advertising and analytics partners who may receive information about your use of our Services through cookies and similar technologies. This sharing may constitute a "sale" or "sharing" under applicable state privacy laws. You have the right to opt out — see Section 10.
Current advertising and analytics partners include:
This list may change. For a current list, email support@myworkforceagents.ai.
Affiliates & Corporate Family: We may share information with our subsidiaries, affiliates, and representatives as necessary to operate our Services.
Event Co-Sponsors: If you register for a co-hosted event, we may share relevant information with co-sponsors to facilitate that event.
Legal Obligations & Safety: We may disclose your information when required by law, subpoena, or court order, or when we believe disclosure is necessary to protect our rights, your safety, or the safety of others.
Business Transfers: In connection with a merger, acquisition, sale of assets, or similar corporate transaction, your information may be transferred to the acquiring or surviving entity. We will provide notice before your information is transferred and becomes subject to a different privacy policy.
With Your Consent: We may share your information for other purposes with your explicit consent.
7. Data Retention
We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce our agreements. Our general retention guidelines are:
Data Type Retention Period
Account information Duration of account + 3 years
Transaction & payment records 7 years (tax/legal compliance)
Marketing communications Until opt-out + 1 year
Job applicant data 24 months post-hiring decision
Support communications 3 years
Cookie & analytics data 13 months (rolling)
AI interaction logs 12 months, unless required longer by law
When data is no longer needed, we securely delete or anonymize it. You may request earlier deletion subject to Section 9.
8. Data Security
We implement administrative, technical, and physical safeguards designed to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include encryption of data in transit and at rest, access controls, and regular security assessments.
Data Breach Notification: In the event of a data breach that is reasonably likely to result in harm to affected individuals, we will notify impacted users and applicable regulatory authorities in accordance with applicable law. For U.S. residents, notification will be provided within the timeframe required by your state's breach notification law (typically 30–72 hours for regulatory notice and as soon as reasonably practicable for individual notice). For EU/EEA residents, we will notify the relevant supervisory authority within 72 hours of becoming aware of the breach, where feasible.
No security system is impenetrable. While we work to protect your information, we cannot guarantee absolute security.
9. Your Privacy Rights
Depending on where you live, you may have certain rights regarding your personal information. We respond to all verified requests within 45 days (extendable by an additional 45 days where reasonably necessary).
9.1 Rights for All Users
9.2 California Residents (CCPA/CPRA)
California residents have the following additional rights:
We do not have actual knowledge that we sell or share personal information of consumers under 16 years of age.
9.3 Texas, Virginia, Colorado, Connecticut & Other State Residents
Residents of states with active consumer privacy laws (including but not limited to Texas, Virginia, Colorado, and Connecticut) have rights similar to those described in Section 9.2, including rights to access, correct, delete, and opt out of the sale of personal information and profiling. To exercise these rights, contact us using the information in Section 13.
9.4 European Union / EEA / UK Residents (GDPR / UK GDPR)
If you are located in the EU, EEA, or UK, we process your personal information under the following legal bases:
Cross-Border Transfers: If we transfer your personal information outside the EU/EEA/UK, we do so using appropriate safeguards, including Standard Contractual Clauses (SCCs) approved by the European Commission, or other lawful transfer mechanisms. We do not rely solely on click-through consent for cross-border data transfers.
You also have the right to lodge a complaint with your local data protection authority.
10. Your Choices & Opt-Outs
Marketing Emails: You may unsubscribe from our marketing emails at any time by clicking the "Unsubscribe" link in any email or contacting us at support@myworkforceagents.ai. Note that you may continue to receive transactional or account-related emails after opting out of marketing.
Cookies & Advertising: You may manage your cookie preferences through our cookie consent tool on our website. You may also opt out of interest-based advertising through:
Do Not Sell or Share (California)California residents may opt out of the sale or sharing of their personal information by contacting us at support@myworkforceagents.ai.
AI Data ProcessingYou may opt out of having your data processed by AI systems for purposes beyond direct service delivery by contacting us at support@myworkforceagents.ai.
11. Children's Privacy
Our Services are not directed to children under the age of 18, and we do not knowingly collect personal information from children under 18. If you believe a child under 18 has provided us with personal information, please contact us at support@myworkforceagents.ai and we will promptly delete it.
12. Third-Party Links & Services
Our Services may contain links to third-party websites, products, or services. We are not responsible for the privacy practices of these third parties, and this Policy does not apply to them. We encourage you to review the privacy policies of any third-party services you access.
13. Contact Us & Submitting Privacy Requests
To exercise your rights, ask questions about this Policy, or report a privacy concern, please contact us by:
Email: support@myworkforceagents.ai United States
We will respond to verified requests within 45 days. We may need to verify your identity before processing your request.
14. Changes to This Policy
We may update this Policy periodically to reflect changes in our practices, technologies, legal requirements, or other factors. When we make material changes, we will notify you by posting a notice on our website and/or by email at least 30 days before the changes take effect. The "Last Updated" date at the top of this Policy reflects when it was most recently revised. We encourage you to review this Policy regularly.
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